How to Find What You Need In Your Mailbox Quick and Easy

We continue to share insights on default and alternative mobile mail clients. Today, we talk mail search systems – how they work, why it is often hard to find the message you need, and what a perfect email search should be able to do – using myMail as an example.

Searching a mailbox may seem like a no-brainer. In fact, a client like Apple Mail will quickly find your messages only if you remember a keyword in the email body or title as well as the message was loaded into the app. So if you decide to check out that “best movie ever” list that your friend sent a few days ago, and you are sure it had “The Attack of the Killer Tomatoes,” most likely you won’t have an issue finding it. Things change when you’re trying to find a report you sent last year. Best case scenario, the app will show dozens or even hundreds of emails mentioning reports, and you’ll have to look through them out manually. At worst, the output won’t have the message you’re looking for.

The thing is that default email clients can only search the messages downloaded by the app. If the message is not cached (for example, it dates back to last year, while you have been using the app only for the last six months), the app will probably not see it. This limitation proved that default apps can only cope with basic tasks. Luckily, myMail can handle more complex queries. Apart from the basic search by sender, recipient and subject, it also uses a number of other parameters, such as read status, flags, attachments, date of receipt, etc.

Now we’ll look at specific examples to show how myMail enables and speeds up email searches using a large number of settings, as well as quick filters and search folders.

  1. Imagine you work at the Draft Podium advertising agency, and you recently hired a new employee. She sends out a greetings message to all colleagues. The odds are that first you forgot to have your morning coffee, then you got busy preparing a report for the planning meeting, and at lunchtime you got knocked off track by a customer who asked you to “play around” with the fonts in a layout in its final proofs. In the evening you find out that tomorrow you have a meeting with the new employee but, amid all that fuss, you forgot her name. You only remember that you marked the message as important as you liked its quirky profile picture. All you need to do is to open myMail, check Flagged in the search box, and voila!
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2. Turns out, your new colleague (by the way, her name is Ellen) is quite the charmer. It looks like you two have some kind of chemistry. Now you’re getting her emails with company briefs, followed by messages with her bikini photos attached. You read the work-related stuff, but obviously are cautious to open the latter in the office. Although after work, in the relaxed atmosphere of your own home, you find all the emails from Ellen marked “Unread” (yes, myMail knows that, too) and look at them till your heart’s content.

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3. You date Ellen for quite a while, and then you realize that soon it’ll be a year since the first time you met. But when exactly did that happen? You remember that it was early September (maybe you were discussing which one of you found the funniest meme in your feed), but can’t recall the exact date. This is where myMail rushes in to the rescue again. You indicate the period in the search box (from August to October 2015), specify to look in the Ellen folder, and find the message where she suggests to go on vacation together.

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4. While searching, you got way too emotional and decided it would be nice to mark your anniversary by making a video of the photos Ellen sent you (of course, she’d rather get a new MacBook, but for now your pockets are a little tight). myMail finds all the messages with attachments in the Ellen folder, you put these images together into a video clip and post it to social media. Ellen is delighted.

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Finally, some more good news. In iOS 10, users can replace the default email client with any other email app. For example, with myMail.