In the previous post we briefly touched on the topic of how much a feature such as push notifications can change the way you work with your email on mobile. Today, we’ll take a thorough look at how to optimize your work with email by using push notifications in myMail. This is especially relevant for those who get many messages from different senders and need to respond immediately to some of them.
It’s very convenient to have a notification instantly pop up on your screen when you receive a new message. However, the key word here is “instantly.” Default email apps do not display push notifications right away. For instance, it takes 15–30 minutes or more (depending on the user settings) to get an Apple Mail notification of a new message in your Gmail account, because the app polls the server for new messages once in a certain interval. To work that around, we’ve developed a special technology. Thanks to it, push notifications show up immediately — and it works for every single email service, whether it’s hosted by a major email provider or your own domain.
On the other hand, receiving lots of notifications of every single message including irrelevant ones can be a distraction and a nuisance. It is only logical to wish to do something to it. Unfortunately, pre-installed email apps are quite limited in their ability to configure notifications. The most you can do is turn them off for all messages. Of course, this is not a solution. So we put a great deal of effort into making myMail notifications far more customizable from within the app. For example, the user can quickly turn off notifications for all newsletters, activate a “silent mode” for a specific time of day, turn notifications on or off for specific folders, or hide the Subject or Sender lines from appearing on the screen.
Below, we’ll go into detail, and provide real-life examples of how you can tune the settings, and what will result.
- Let’s say you work for an ad agency. You have a friend and colleague, Dawn Drapper, one of those creative types, who stays up late and loves to share his brilliant ideas as soon as he gets them, say, at 11 p.m. or 5 a.m. Notifications of his emails wake up you, your wife, the dog and the parrot. All of you are groggy after being roused from sleep, and then you try to go back to bed while you’re stewing about the interruption.
Thankfully, myMail lets you set up “quiet hours”, during which the sound of notifications will be muted. myMail has already taken care of your peaceful sleep: by default, silent mode is on from 9 p.m. till 8 a.m. You can also opt for turning notifications off completely during your silent hours.
2. Your nerve-racking workdays at the agency have tired you out, and being bombarded with news about catching Pokemons does not help either. You’ve decided to treat yourself to a digital detox and bought tickets to a retreat where TV is banned. For this occasion, you can turn off push notifications with just a couple of taps in myMail.
- You return from the retreat fresh and rested, and decide to declutter your life. That includes getting rid of excessive notifications. It’s a good thing that myMail lets you disable all notifications of messages from social networks or newsletters with just one button.
- It turns out that the digital detox retreat regularly sends touching messages to anyone who has ever been there, even just once. It’s stuff like “Please come back! We’re waiting for you!” Upon reflection, you decide it wouldn’t be a bad idea to turn off notifications of these messages too. Fortunately, a personalized ban can be placed on a specific email address, domain name, or folder.
- By default, notifications pop up on the screen of your smartphone or tablet, even if the screen itself is password-protected. As a result, nosy strangers can not only snoop on the subject and sender, but also read a part of the message itself, which is sometimes unwanted (think when you’re having a business lunch with a competitor and Drapper sends you a message with his new concept for a client).
To avoid awkward situations, you can use the special option of hiding the subject and sender of the email.
Give it a try and share your feedback in the comments. We’d be happy to hear what you think.